4 Steps to Increase the ROI of Your Call Recording Software

Call recording has significantly evolved since first introduced to the contact centre industry.

Solutions have advanced to be essential and active initiatives inside of businesses seeking to strengthen customer satisfaction, adhere to regulations, reduce customer call disputes and effectively monitor compliance.

As the applications have become more mission critical, however, the complexity of key underlying components has mounted. Calabrio has a long-standing belief that contact centre solutions should be easy-to-use and centric to each business and user, regardless of underlying complexity. When applied to call recording, this approach leverages the power and capabilities of recording capture and associated applications, so businesses can maximise the return without sacrifice.

Being mindful a few crucial components, all contact centres can easily evolve their call recording activities into a powerful, manageable business tool.

4 Steps to Increase the ROI of Your Existing Call Recording Solution

Step 1: Understand the Call Recording Process

When a call comes in through a gateway or call manager, data from that call is immediately categorised, drilling down to the most granular detail, and then transmitted over the network to a storage device where it is housed until needed.

To maximise storage investments, advanced architecture can utilise voice-specific algorithms to compress recordings before transmitting to the storage device in order to save space and infrastructure costs.

Step 2: Refine Your Metadata

Metadata is essentially containers of information— who, what, when, where and why. It describes the contents and context of the information collected from call recordings. This includes caller phone numbers and account numbers, agent or employee phone numbers and ID numbers, date and time of call, topic, products mentioned, issues discussed and more.

It’s important to closely define your metadata and continuously restructure it as your business’ goals evolve over time. More metadata fields and options translate into a more valuable call recording. Organisations today are turning to speech analytics at an increasing rate, which is a great tool for more effectively mining call recordings.

Step 3: Apply Appropriate Security & Monitoring Settings

In order to ensure strict security requirements, it is critical to encrypt recordings before they’re transmitted over the network to securely safeguard any and all personal information such as account numbers, PIN codes or other critical financial data. Pre-determined visibility restrictions—unique to each business or user—grant access only to users with appropriate security clearance.

To maintain proactive and efficient call recording activities, alerting techniques should be deployed to notify staff of improper functionality occurrences, allowing your business to remain ahead of any issues.

Step 4: Determine Your Environmental Needs

One-size-fit-all configurations simply don’t make sense anymore and your business should not feel forced to adopt such solutions.

In an environment where the contact centre is managed through a remote workforce that is dispersed in various locations, desktop-based recording has proved to be a reliable solution because there is no need to have servers at every location. In a small or singular contact centre environment where groups of agents work from the same location, server-based recording may be the best option. For larger client environments with multiple contact centre locations across of state or across the globe, network-based recording provides more robust support. Understanding the capture options available to you can help you determine the best fit for your business application and your support needs.

Getting the underlying components right will free your business to focus less on technology post-implementation, and more on the applications that drive your business. It enables the contact centre to harvest the full value from your data and can provide unlimited savings in time and effort, as well as increase ROI.

Brian Humenansky

Brian Humenansky is the Senior Vice President of Development for Calabrio, Inc. Brian has more than 25 years of experience in enterprise software engineering and management, leading teams and initiatives around new development methodologies and quality strategies, globalization, and business intelligence (BI) development. Brian has a B.A. degree in Computer Science with a Minor in Mathematics from Augsburg College in Minneapolis, Minnesota.